You can upload a SmartDebit Direct file through the use of CSV spreadsheet files (.csv) or text files (.txt).
📌Note: Uploads can be accepted with a header row that includes field names as the first row. This is optional and can be accepted without.
📌Note: SmartDebit Direct files can be uploaded even if destination account names exceed eighteen characters. Our system automatically truncates names to eighteen characters during processing, displays them consistently across all screens, and exports them in BACS Standard 18 format.
The table shows mandatory fields to ensure successful submission of your file.
Field | Mandatory | Description |
Destination Account Name | Y | Name of account you wish to debit/credit |
Destination Sort Code | Y | Sort Code of account you wish to debit/credit |
Destination Account Number | Y | Account Number of account you wish to debit/credit |
Payment Reference | Y | BACS reference for DDs Descriptive text for Credits |
Amount | Y | Amount to debit/credit |
Transaction Code | Y | Any valid BACS transaction code |
Realtime Information Checksum | N | No longer required by HMRC for payroll transactions, but accepted if provided in the expected format and included in the final exported BACS Standard 18 file |
Pay-Date | N | Date you wish debit/credit to be made - in format YYYYMMDD. |
Originating Sort Code | N | Sort Code of your account |
Originating Account Number | N | Account number of your account |
Originating Account Name | N | Name of your account |
Pay Dates
You have the option to add pay dates in the file or through reviewing and fixing any file errors.
If adding within the file, pay dates must be added or excluded for all entries. A validation error occurs for mixed entries.
When uploading a file without pay dates
From the left bar, select Home.
Find the uploaded file in the Outstanding Task table.
Click Review and Fix File.
Select a date using the calendar or automatically use the next possible pay date.
Click Confirm to apply the change.